Legal Virtual Assistant Services for Law Firms
Remote legal assistants and virtual paralegals who answer intake, keep the calendar, chase unpaid invoices and prepare documents, so your attorneys spend their hours on billable work.
What our legal virtual assistants handle
Client intake
Answer new-matter calls and web inquiries, run your intake questions, run the conflict check steps you set, and book the consult.
Calendar and deadlines
Enter hearings, filing deadlines and reminders in your practice management software, and confirm appointments with clients.
Billing and collections
Prepare invoices from time entries, send statements, follow up on overdue balances and post payments.
Documents
Format templates, assemble document packets, prepare drafts for attorney review, and file documents in the matter.
Client updates
Send status updates, collect documents from clients and answer routine questions with the answers you approve.
Practice management software
Keep matters, contacts and tasks current in tools such as Clio, MyCase, PracticePanther or Lawmatics.
Need substantive legal support, such as drafting and discovery? See virtual paralegal services. For a full task list, read what a legal virtual assistant does.
Who a legal virtual assistant is for
Remote legal support fits a firm when the attorneys do the admin work themselves, or when one in-house assistant is overloaded. Common signs:
- New-client calls go to voicemail, and the caller hires the next firm on the list.
- Invoices go out late, and overdue balances get no follow-up.
- An attorney spends evenings on calendaring, data entry and client emails.
- The firm needs 10 to 30 hours of help a week, not a full-time hire.
Remote assistant or in-house hire
The median wage for paralegals and legal assistants in the US was $62,890 a year, or $30.24 an hour, in May 2025. That figure is the wage only. An in-house hire also costs payroll tax, benefits, a desk, equipment and the time it takes to recruit and train.
A remote assistant costs only the hours you use. Start with the tasks that take attorney time today, then add hours as the work proves out. The cost guide shows how to compare the two.
Source: US Bureau of Labor Statistics, Occupational Outlook Handbook, Paralegals and Legal Assistants, May 2025 data.
Supervision and confidentiality
Your firm stays in control of the work. ABA Model Rule 5.3, Responsibilities Regarding Nonlawyer Assistance, makes lawyers responsible for reasonable supervision of the nonlawyers who help them, including people outside the firm. Set the assistant up the same way you set up an employee:
- A named supervising attorney who reviews substantive work.
- Written procedures for intake, conflicts and client communication.
- A firm login for each assistant, with access to only the matters they work on.
- A confidentiality agreement signed before the first day.
Check your state bar's rules and ethics opinions too. Some states add their own guidance on outsourcing.
How it works
1. Tell us the work
List the tasks, the hours and the software you use.
2. Meet your match
We propose an assistant whose experience fits your practice area, with a price.
3. Start small
Begin with a short list of tasks, review the work, then add more.
Questions firms ask
What is a legal virtual assistant?
A legal virtual assistant is a remote staff member who handles the administrative and support work of a law firm: intake, calendaring, client updates, billing follow-up, document formatting and data entry in your practice management software. The assistant works under the supervision of an attorney at the firm.
Can a legal virtual assistant give legal advice?
No. A legal virtual assistant does not give legal advice, set fees, accept a case or sign for the firm. Those decisions stay with the attorney. The assistant gathers facts, prepares documents for review and keeps work moving.
How is a legal virtual assistant different from a virtual paralegal?
A legal virtual assistant mostly handles administrative work. A virtual paralegal does substantive legal support work, such as drafting pleadings for attorney review, organizing discovery and summarizing medical records. Many firms use both.
How much does a legal virtual assistant cost?
The price depends on hours, skills and location. For comparison, the median wage for in-house paralegals and legal assistants in the US was $30.24 an hour (May 2025, Bureau of Labor Statistics), before payroll tax, benefits, equipment and office space.
Who is responsible for the work of a remote assistant?
The firm. ABA Model Rule 5.3 makes lawyers responsible for reasonable supervision of nonlawyer assistants, including assistants outside the firm. Give the assistant written procedures, limited system access and a named supervising attorney.
Tell us what work you need covered
Describe the tasks and the hours. We reply with a match and a price.